Deadlines and Steps

Deadlines and Steps - Graduation Requirements Banner

Graduation Deadlines

Summer

Fall

Spring

Apply for Graduation

  • Apply for graduation through myUTH. Select the "Academic Progress" tile and click on the "Apply for Graduation" link.

  • Complete the online School of Public Health Intent to Graduate form available:

    Summer 5/01, Fall 08/01, Spring 12/01

  • Submit the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu.

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student, the faculty advisor/chair and the supervisor (thesis or dissertation only).

  • Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the 12th class day and the myUTH application is submitted.

Thesis and Dissertation only: Your proposal, including IRB approval, must be received by the last class day of the previous semester to be eligible for graduation. Visit the student research page for more information.

Intent opens:

May 1

Apply Deadline:

June 1

Intent opens:

August 1

Apply Deadline:

September 1

September 15

(fee only)

Intent opens:

December 1

Apply Deadline:

February 1

Final Submission of Remaining Graduation Requirements

Final submission of all remaining graduation forms, thesis or dissertation requirements including presentation, and completion of all clearances.

View requirements by selecting the tab above that matches your degree and check your myUTH checklist (To Do List).

August 1

December 1

April 15

MPH independent ILE completion form and project due last day of class

Students enrolled in PHM 1996 or PHM 9998, submit MPH Independent ILE Statement of Completion form and PDF of final product to sphstudentrecords@uth.tmc.edu.

August 12, 2019

December 6, 2019

April 24, 2020

Degree Conferral Date on Transcripts and Diploma

See below for availability of degree verification

Date listed on transcripts and diploma as degree conferral/completion date

AFTER:

  1. all clearances completed
  2. all grades are entered
  3. degrees processed by the Office of the Registrar

Summer 2019

August 14, 2019

Fall 2019

December 13, 2019

Spring 2020

May 1, 2020

Faculty grade entry due

Summer 2019

First six week session July 6, 2019

Second six week session, 12 week session August 17, 2019

Fall 2019

December 16, 2019

Spring 2020

May 5, 2020

Degree Verification Available

Non-dual degree: 4-6 weeks after last day of semester

Dual Degree: 4-8 weeks after last day of semester

September

January

June

Steps to Graduation: MPH Capstone and Independent Project

1

Apply for graduation.
  • Apply for graduation through myUTH. Select the "Academic Progress" tile, and click on the "Apply for Graduation" link.

  • Complete the online School of Public Health Intent to Graduate form. See "Deadlines" tab for date the link will open each semester.
  • Submit the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student and the faculty advisor.
  • Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the 12th class day and the myUTH application is submitted.

2

Submit an evaluation form to sphstudentrecords@uth.tmc.edu.
  • Graduating students are only required to have a current (most recent fall or spring) evaluation form on file. They are not required to participate in an evaluation meeting with their advisor, unless requested by the advisor.

  • Our office reviews each graduation candidate's record for a current evaluation form. If one is not found, the item will appear on your myUTH checklist.

3

Submit a UTHealth School of Public Health Degree-Seeking Graduate Certificate Completion form (if elected).

Note: These were previously known as concentrations.

If you elected one of the six approved degree-seeking graduate certificates offered by the UTHealth School of Public Health, submit the Degree-Seeking Graduate Certificate Completion form to Academic Advising via email to sphacademicadvising@uth.tmc.edu.

4

MPH Candidates Enrolled in PHM 1996 or PHM 9998 Only

Submit the MPH Independent ILE Statement of Completion form and PDF of final product to sphstudentrecords@uth.tmc.edu by the last day of class.

5

Complete the Graduate Exit Survey.

The link will be sent to your UTHealth email approximately four weeks prior to deadline.

Your feedback is very important to us! Your responses directly relate to our current and future practices at the UTHealth School of Public Health. All surveys are confidential, although we are able to determine who has and has not completed the exit survey.

6

Badge and Keys

UTHealth HOOP Policy No. 148"Identification badges are the property of the university and will be retained by the university when an individual terminates his or her employment, ceases to be enrolled, or otherwise ends his or her association with the university."

  • Houston
    • Returning badge
      • Turn in ID badges and keys to Management Services, RAS W126.

      • Express mail them through a courier with delivery confirmation to:

        Robin Baker, Management Services

        UTHealth School of Public Health

        1200 Pressler Dr. RAS W126

        Houston, Texas 77030

    • Students without a badge

      • Students who are unable to return their badge because of loss or theft and did not obtain another badge, or who never owned a UTHealth badge, must submit an original copy of the School of Public Health Unreturned Badge form and pay the non-refundable $25.00 (cash only) unreturned badge fee. The form and fee should be turned in to the Office of Academic Affairs and Student Services in RAS E201.

    • Retaining badge past the deadline or beyond graduation

      • Students who need School of Public Health building access past the deadline or after graduation and those with a non-student badge, or a badge associated with another school or department, must complete the online SPH Badge Extension Request form.

  • Austin, Brownsville, Dallas, El Paso, and San Antonio
    • Turn in badge and keys to the appropriate department on your campus.

7

Final Clearance Procedures

Academic Clearance

Academic clearance involves successful completion of all courses taken during the current semester and resolving courses with incomplete (I) grades or missing course requirements.

University Clearance

For university clearance, students must clear ALL holds and to dos from their myUTH account. Each item is hyperlinked to a description of the item and instructions to clear it from the account.

Steps to Graduation: MPH Thesis and MS

1

Apply for graduation.
  • Submit your thesis proposal by the last class day of the previous semester.

  • Apply for graduation through myUTH. Select the "Academic Progress" tile, and click on the "Apply for Graduation" link.

  • Complete the online School of Public Health Intent to Graduate form. See "Deadlines" tab for date the link will open each semester.
  • Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the 12th class day and the myUTH application is submitted.
  • Submit the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student and the faculty advisor.

2

Submit an evaluation form to sphstudentrecords@uth.tmc.edu.
  • Graduating students are only required to have a current (most recent fall or spring) evaluation form on file. They are not required to participate in an evaluation meeting with their advisor, unless requested by the advisor.

  • Our office reviews each graduation candidate's record for a current evaluation form. If one is not found, the item will appear on your myUTH checklist.

  • Evaluation forms for graduating students should be turned in via email to sphgraduation@uth.tmc.edu.

3

Submit a Degree-Seeking Graduate Certificate Completion form (if elected).

Note: These were previously known as concentrations.

If you elected one of the six approved degree-seeking graduate certificates offered by the UTHealth School of Public Health, submit the Degree-Seeking Graduate Certificate Completion form to Academic Advising via email to sphacademicadvising@uth.tmc.edu.

4

Submit all thesis requirements for student research clearance.

Complete the steps listed on the Student Research page under the Final Submission tab.

For assistance, contact the student research team at sphstudentresearch@uth.tmc.edu.

5

Complete the Graduate Exit  Survey
  • The link will be sent to your UTHealth email approximately four weeks prior to the deadline.
  • Your feedback is very important to us! Your responses directly relate to our current and future practices at the UTHealth School of Public Health. All surveys are confidential, although we are able to determine who has and has not completed the exit survey.

6

Badge and Keys

UTHealth HOOP Policy No. 148"Identification badges are the property of the university and will be retained by the university when an individual terminates his or her employment, ceases to be enrolled, or otherwise ends his or her association with the university."

  • Houston
    • Returning badge
      • Turn in ID badges and keys to Management Services, RAS W126.

      • Express mail them through a courier with delivery confirmation to:

        Robin Baker, Management Services

        UTHealth School of Public Health

        1200 Pressler Dr. RAS W126

        Houston, Texas 77030

    • Students without a badge

      • Students who are unable to return their badge because of loss or theft and did not obtain another badge, or who never owned a UTHealth badge, must submit an original copy of the School of Public Health Unreturned Badge form and pay the non-refundable $25.00 (cash only) unreturned badge fee. The form and fee should be turned in to the Office of Academic Affairs and Student Services in RAS E201.

    • Retaining badge past the deadline or beyond graduation

      • Students who need School of Public Health building access past the deadline or after graduation and those with a non-student badge, or a badge associated with another school or department, must complete the online SPH Badge Extension Request form.

  • Austin, Brownsville, Dallas, El Paso, and San Antonio
    • Turn in badge and keys to the appropriate department on your campus.

7

Final Clearance Procedures

Academic Clearance

Academic clearance involves successful completion of all courses taken during the current semester and resolving courses with incomplete (I) grades or missing course requirements.

Student Research Clearance

When a student has completed all submission steps for their thesis, student research will notify the student and the graduation team that they are clear for student research.

University Clearance

For university clearance, students must clear ALL holds and to dos from their myUTH account. Each item is hyperlinked to a description of the item and instructions to clear it from the account.

Steps to Graduation: Doctoral

1

Apply for graduation.
  • Submit your dissertation proposal by the last class day of the previous semester.

  • Apply for graduation through myUTH. Select the "Academic Progress" tile and click on the "Apply for Graduation" link.

  • Complete the online School of Public Health Intent to Graduate form. See "Deadlines" tab for date the link will open each semester.

  • Submit the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu.

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student, the faculty advisor/chair and the supervisor.
  • Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the 12th class day and the myUTH application is submitted.

2

Submit the Milestones Evaluation and Tracking form to sphstudentrecords@uth.tmc.edu.
  • Graduating doctoral students are only required to have a current (most recent fall or spring) Milestones Evaluation and Tracking form on file. They are not required to participate in an evaluation meeting with their advisor, unless requested by the advisor.

  • Our office reviews each graduation candidate's record for a current Milestones Evaluation and Tracking form. If one is not found, the item will appear on your myUTH checklist.

3

Submit a Degree-Seeking Graduate Certificate Completion form (if elected).

Note: These were previously known as concentrations.

If you elected one of the six approved degree-seeking graduate certificates offered by the UTHealth School of Public Health, submit the Degree-Seeking Graduate Certificate Completion form to Academic Advising via email to sphacademicadvising@uth.tmc.edu.

4

Submit all dissertation requirements for student research clearance.

Complete the steps listed on the Student Research page under the Final Submission tab.

5

Complete the Survey of Earned Doctorate (SED). (Doctor of Philosophy (PhD) students only)

Website: https://sed-ncses.org

Once the form is submitted, our office is automatically notified and no further action is needed.

6

Complete the Graduate Exit Survey
  • The link will be sent to your UTHealth email approximately four weeks prior to the deadline.
  • Your feedback is very important to us! Your responses directly relate to our current and future practices at the UTHealth School of Public Health. All surveys are confidential, although we are able to determine who has and has not completed the survey.

7

Badge and Keys

UTHealth HOOP Policy No. 148"Identification badges are the property of the university and will be retained by the university when an individual terminates his or her employment, ceases to be enrolled, or otherwise ends his or her association with the university."

  • Houston
    • Returning badge
      • Turn in ID badges and keys to Management Services, RAS W126.

      • Express mail them through a courier with delivery confirmation to:

        Robin Baker, Management Services

        UTHealth School of Public Health

        1200 Pressler Dr. RAS W126

        Houston, Texas 77030

    • Students without a badge

      • Students who are unable to return their badge because of loss or theft and did not obtain another badge, or who never owned a UTHealth badge, must submit an original copy of the School of Public Health Unreturned Badge form and pay the non-refundable $25.00 (cash only) unreturned badge fee. The form and fee should be turned in to the Office of Academic Affairs and Student Services in RAS E201.

    • Retaining badge past the deadline or beyond graduation

      • Students who need School of Public Health building access past the deadline or after graduation and those with a non-student badge, or a badge associated with another school or department, must complete the online SPH Badge Extension Request form.

  • Austin, Brownsville, Dallas, El Paso, and San Antonio
    • Turn in badge and keys to the appropriate department on your campus.

8

Final Clearance Procedures

Academic Clearance

Academic clearance involves successful completion of all courses taken during the current semester and resolving courses with incomplete (I) grades or missing course requirements.

Student Research Clearance

When a student has completed all submission steps for their dissertation, student research will notify the student and the graduation team that they are clear for student research.

University Clearance

For university clearance, students must clear ALL holds and to dos from their myUTH account. Each item is hyperlinked to a description of the item and instructions to clear it from the account.

Check your Status through myUTH

Your personal graduation checklist and current holds are viewable by logging in to myUTH.

  1. In the "Tasks" tile:

    • Click on "To Do List Items" or "Holds".

  2. Each item is a hyperlink that leads to a description of the requirement and instructions for completion.

  3. As documents are submitted and processed, they are removed from your checklist.

Graduation candidates are expected to clear ALL To Do List items and holds from their myUTH account, prior to graduation.


Check your UTHealth Email

Your UTHealth school issued email (@uth.tmc.edu) is the only email our office will use to communicate graduation notices including missing items, degree audit information and any other information concerning your academic record. Remember to check it regularly to ensure you remain on track for graduation.

If you are unable to log in to your UTHealth webmail account due to the two-factor authentication requirement:

If you need assistance, contact the UTHealth Help Desk helpdesk@uth.tmc.edu or 713-486-4848 Monday-Friday 7:00am-11:00pm, Saturday and Sunday 8:00am-5:00pm.