Graduation Requirements

School of Public Health Graduation Deadlines

Summer

Fall

Spring

Apply for Graduation

  • Apply for graduation through myUTH. Select the "Academic Progress" tile and click on the "Apply for Graduation" link.

  • Complete the online Intent to Graduate form available:

    Summer 5/01, Fall 08/01, Spring 12/01

  • Submit the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu.

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student, the faculty advisor/chair and the supervisor (thesis or dissertation only).

  • Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the end of the previous semester and the myUTH application is submitted.

Thesis and Dissertation only: Your proposal, including IRB approval, must be received by the last class day of the previous semester to be eligible for graduation. Visit the student research page for more information.

Intent opens:

May 1

Apply Deadline:

June 1

Intent opens:

August 1

Apply Deadline:

September 1

Intent opens:

December 1

Apply Deadline:

February 1

Final Submission of Remaining Graduation Requirements

Final submission of all remaining graduation forms, thesis or dissertation requirements including presentation, and completion of all clearances.

View requirements by selecting the tab above that matches your degree and check your myUTH checklist (To Do List).

Note: When a final deadline falls on Saturday or Sunday, thesis and dissertation requirements are due on the Friday prior to the deadline.

August 1

December 1

April 15

Degree Conferral Date on Transcripts and Diploma

See below for availability of degree verification

Date listed on transcripts and diploma as degree conferral/completion date

AFTER:

  1. all clearances completed
  2. all grades are entered
  3. degrees processed by the Office of the Registrar

August 15, 2018

December 14, 2018

May 10, 2019

Faculty grade entry due

First six week session July 7, 2018

Second six week session, 12 week session August 19

December 17, 2018

May 14, 2019

Degree Verification Available

Non-dual degree: 4-6 weeks after last day of semester

Dual Degree: 4-8 weeks after last day of semester

September

January

June

Steps to Graduation: MPH Capstone

1
Apply for graduation.
  1. Apply for graduation through myUTH. Select the "Academic Progress" tile, and click on the "Apply for Graduation" link.

  2. Submit a hard copy of the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student and the faculty advisor.
  3. Complete the online Intent to Graduate form. See "Deadlines" tab for date the link will open each semester.

  4. Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the end of the previous semester and the myUTH application is submitted.
2
Submit an Evaluation of Student Progress form.
  • Graduating students are only required to have a current (most recent fall or spring) Evaluation of Student Progress form on file. They are not required to participate in an evaluation meeting with their advisor, unless requested by the advisor.

  • Our office reviews each graduation candidate's record for a current Evaluation of Student Progress form. If one is not found, the item will appear on your myUTH checklist.

  • Evaluation forms for graduating students should be turned in via email to sphgraduation@uth.tmc.edu.

3
Submit a Degree-Seeking Graduate Certificate Completion form (if elected).

Note: These were previously known as concentrations.

If you elected one of the six approved degree-seeking graduate certificates offered by the UTHealth School of Public Health, submit the Degree-Seeking Graduate Certificate Completion form to Amanda Smithson via email to Amanda.K.Smithson@uth.tmc.edu or in RAS E201.

4
Complete the Constituent Survey.

The link will be sent to your UTHealth email approximately four weeks prior to deadline.

Your feedback is very important to us! Your responses directly relate to our current and future practices at the UTHealth School of Public Health. All surveys are confidential, although we are able to determine who has and has not completed the exit survey.

5
Badge and Keys

UTHealth HOOP Policy No. 148"Identification badges are the property of the university and will be retained by the university when an individual terminates his or her employment, ceases to be enrolled, or otherwise ends his or her association with the university."

  • Houston
    • Returning badge
      • Turn in ID badges and keys to Management Services, RAS W110.

      • Express mail them through a courier with delivery confirmation to:

        Robin Baker, Management Services

        UTHealth School of Public Health

        1200 Pressler Dr. RAS W110

        Houston, Texas 77030

    • Students without a badge

      • Students who are unable to return their badge because of loss or theft and did not obtain another badge, or who never owned a UTHealth badge, must submit an original copy of the School of Public Health Unreturned Badge form and pay the non-refundable $25.00 (cash only) unreturned badge fee. The form and fee should be turned in to the Office of Academic Affairs and Student Services in RAS E201.

    • Retaining badge past the deadline or beyond graduation

      • Students who need School of Public Health building access after graduation must send an email to sphgraduation@uth.tmc.edu with a reason relating to UTHealth employment, completion of course requirements, or continued enrollment in another School of Health program. 

      • If you are employed with UTHealth, you must indicate your position and last day of employment (no longer than the last day of the graduation month), and copy the supervisor in the department authorizing continued badge access.

      • Coursework completion requests must include the last day of the course.
  • Austin, Brownsville, Dallas, El Paso, and San Antonio
    • Turn in badge and keys to the appropriate department on your campus.
6
Final Clearance Procedures

Academic Clearance

Academic clearance involves successful completion of all courses taken during the current semester and resolving courses with incomplete (I) grades or missing course requirements.

University Clearance

For university clearance, students must clear ALL holds and to dos from their myUTH account. Each item is hyperlinked to a description of the item and instructions to clear it from the account.

Steps to Graduation: MPH WCE/Thesis and MS

1
Apply for graduation.
  • Submit your thesis proposal by the last class day of the previous semester.

  • Apply for graduation through myUTH. Select the "Academic Progress" tile and click on the "Apply for Graduation" link.

  • Complete the online Intent to Graduate form. See "Deadlines" tab for date the link will open each semester.

  • Submit a hard copy of the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu.

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student, the faculty advisor and the supervisor.
  • Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the end of the previous semester and the myUTH application is submitted.
2
Submit an Evaluation of Student Progress form.
  • Graduating students are only required to have a current (most recent fall or spring) Evaluation of Student Progress form on file. They are not required to participate in an evaluation meeting with their advisor, unless requested by the advisor.

  • Our office reviews each graduation candidate's record for a current evaluation form. If one is not found, the item will appear on your myUTH checklist.

  • Evaluation forms for graduating students should be turned in via email to sphgraduation@uth.tmc.edu.

3
Submit a Degree-Seeking Graduate Certificate Completion form (if elected).

Note: These were previously known as concentrations.

If you elected one of the six approved degree-seeking graduate certificates offered by the UTHealth School of Public Health, submit the Degree-Seeking Graduate Certificate Completion form to Amanda Smithson via email to Amanda.K.Smithson@uth.tmc.edu or in RAS E201.

4
Format WCE/thesis paper using the templates and checklist.

Available at: https://sph.uth.edu/research/student-research/index.htm#tab-4

5
Schedule, announce and complete presentation.

Oral presentation completion required by final deadline for: 1) all MPH students, 2) MS students starting fall 2014 or later

  • Create a list of potential presentation dates.

  • Contact your committee for their availability on the proposed presentation dates. All committee members must attend.

  • After confirming the date with your committee,

    • Houston: Schedule a room in the Reuel A. Stallones (RAS) building by submitting a request through the room reservation system, Astra.

      • Step-by-step instructions for submitting an RAS room request in the Astra system are available here.
    • Austin, Brownsville, Dallas, El Paso, San Antonio: Contact your campus coordinators for assistance with room reservation on your campus.

  • Presentations must be announced to the public by submitting the presentation information to the school newsletters (sphannounce@uth.tmc.edu).

    • Announcements must be submitted in the proper format.

      • Newsletter submission deadlines
        • Student newsletter -- Tuesday distribution -- submission deadline: Friday, 12:00pm
        • Faculty/staff newsletter -- Friday distribution -- submission deadline: Wednesday 12:00pm

  • Email a screenshot of your announcement in the school newsletter to sphstudentresearch@uth.tmc.edu.

  • Discuss presentation structure and guidelines with your committee.

Newsletter Submission Format
Download submission instructions and the newsletter template here.

 

6
Submit the Thesis Signature page in PDF form to sphstudentresearch@uth.tmc.edu.

Forms can be signed with a digital ID or handwritten signature.

7
Submit the final WCE or thesis in PDF format to the UTHealth School of Public Health Library and Student Research: sphlibrary@uth.tmc.edu and sphstudentresearch@uth.tmc.edu

The library will post your work to the TMC Library's Digital Commons repository, and you will receive an email confirmation once it is posted.

The email must include:

  1. The paper attached in PDF format.
  2. Contact information for posting confirmation and publication downloads
    • An alternate email address, outside of the school-issued UTHealth email
    • A telephone number

When your thesis or dissertation is posted to the TMC Library's Digital Commons repository, you are making your work available to researchers around the world, at no charge. This gives you several advantages:

  • More people can locate and read your work.
  • Open-access thesis and dissertations are cited more frequently than hard copies or online pay-per-access.
  • You retain the copyright to your work while granting us the non-exclusive right to publish it.
  • You will receive monthly reports letting you know how many times your thesis or dissertation was downloaded.

For questions or assistance, contact the School of Public Health Library at sphlibrary@uth.tmc.edu.

8
Submit iRIS Study Closure Report.
Theses requiring IRB review under student's name only.

Students who received a CPHS approval or exemption letter in their name through iRIS: Submit a Study Closure Report in iRIS at: https://iris.uth.tmc.edu/

  1. Log in to iRIS.

  2. Click on “My Studies" and open your dissertation study.

  3. In the column of available forms, select “Study Closure Report.”

  4. Click “Add a New Report.”

  5. Answer all questions and upload a copy of your abstract to the end of the report.

  6. Submit the report through iRIS.

For assistance, please contact the iRIS Helpline at: 713-500-7960 or the student research team at: sphstudentresearch@uth.tmc.edu.

Please Note: If your thesis did not require IRB review or if you were added to a UTHealth faculty member’s IRB protocol, then you do not need to complete an iRIS Study Closure Report.

9
Complete the Constituent Survey.
  • The link will be sent to your UTHealth email approximately four weeks prior to the deadline.
  • Your feedback is very important to us! Your responses directly relate to our current and future practices at the UTHealth School of Public Health. All surveys are confidential, although we are able to determine who has and has not completed the exit survey.
10
Badge and Keys

UTHealth HOOP Policy No. 148"Identification badges are the property of the university and will be retained by the university when an individual terminates his or her employment, ceases to be enrolled, or otherwise ends his or her association with the university."

  • Houston
    • Returning badge
      • Turn in ID badges and keys to Management Services, RAS W110.

      • Express mail them through a courier with delivery confirmation to:

        Robin Baker, Management Services

        UTHealth School of Public Health

        1200 Pressler Dr. RAS W110

        Houston, Texas 77030

    • Students without a badge

      • Students who are unable to return their badge because of loss or theft and did not obtain another badge, or who never owned a UTHealth badge, must submit an original copy of the School of Public Health Unreturned Badge form and pay the non-refundable $25.00 (cash only) unreturned badge fee. The form and fee should be turned in to the Office of Academic Affairs and Student Services in RAS E201.

    • Retaining badge past the deadline or beyond graduation

      • Students who need School of Public Health building access after graduation must send an email to sphgraduation@uth.tmc.edu with a reason relating to UTHealth employment, completion of course requirements, or continued enrollment in another School of Health program. 

      • If you are employed with UTHealth, you must indicate your position and last day of employment (no longer than the last day of the graduation month), and copy the supervisor in the department authorizing continued badge access.

      • Coursework completion requests must include the last day of the course.
  • Austin, Brownsville, Dallas, El Paso, and San Antonio
    • Turn in badge and keys to the appropriate department on your campus.
11
Final Clearance Procedures

Academic Clearance

Academic clearance involves successful completion of all courses taken during the current semester and resolving courses with incomplete (I) grades or missing course requirements.

Student Research Clearance

When a student has completed all submission steps for their thesis, student research will notify the student and the graduation team that they are clear for student research.

University Clearance

For university clearance, students must clear ALL holds and to dos from their myUTH account. Each item is hyperlinked to a description of the item and instructions to clear it from the account.

Steps to Graduation: Doctoral

1
Apply for graduation.
  • Submit your dissertation proposal by the last class day of the previous semester.

  • Apply for graduation through myUTH. Select the "Academic Progress" tile and click on the "Apply for Graduation" link.

  • Complete the online Intent to Graduate form. See "Deadlines" tab for date the link will open each semester.

  • Submit a hard copy of the Intent to Graduate Signature page via email to sphgraduation@uth.tmc.edu.

    • The signature page is accessible after submitting the online Intent to Graduate form. Signatures are required from the student, the faculty advisor/chair and the supervisor.
  • Pay the one-time $100.00 graduation fee through myUTH.

    • The one-time graduation fee will appear on student accounts after the end of the previous semester and the myUTH application is submitted.
2
Submit the Milestones Evaluation and Tracking form.
  • Graduating doctoral students are only required to have a current (most recent fall or spring) Milestones Evaluation and Tracking form on file. They are not required to participate in an evaluation meeting with their advisor, unless requested by the advisor.

  • Our office reviews each graduation candidate's record for a current Milestones Evaluation and Tracking form. If one is not found, the item will appear on your myUTH checklist.

  • Evaluation forms for graduating students should be turned in via email to sphgraduation@uth.tmc.edu.

3
Submit a Degree-Seeking Graduate Certificate Completion form (if elected).

Note: These were previously known as concentrations.

If you elected one of the six approved degree-seeking graduate certificates offered by the UTHealth School of Public Health, submit the Degree-Seeking Graduate Certificate Completion form to Amanda Smithson via email to Amanda.K.Smithson@uth.tmc.edu  or in RAS E201.

4
Format dissertation paper using the templates and checklist.

Available at: https://sph.uth.edu/research/student-research/index.htm#tab-4

5
Schedule, announce and complete presentation.

Preparing for dissertation defense:

  • Create a list of potential presentation dates.

  • Contact your committee for their availability on the proposed presentation dates. All committee members must attend.

  • After confirming the date with your committee,

    • Houston: Schedule a room in the Reuel A. Stallones (RAS) building by submitting a request through the room reservation system, Astra.

      • Step-by-step instructions for submitting an RAS room request in the Astra system are available here.
    • Austin, Brownsville, Dallas, El Paso, San Antonio: Contact your campus coordinators for assistance with room reservation on your campus.

  • Presentations must be announced to the public by submitting the presentation information to the school newsletters (sphannounce@uth.tmc.edu).

    • Newsletter submission deadlines
      • Student newsletter -- Tuesday distribution -- submission deadline: Friday, 12:00pm
      • Faculty/staff newsletter -- Friday distribution -- submission deadline: Wednesday 12:00pm

  • Email a screenshot of the newsletter announcement to sphstudentresearch@uth.tmc.edu.

  • Discuss presentation structure and guidelines with your committee.

Newsletter Submission Format

Download submission instructions and the newsletter template here.

6
Submit the Doctoral Dissertation Defense form.

Doctoral students who started in fall 2011 or later and any doctoral students who took the Preliminary Exam must submit the Doctoral Dissertation Defense form to sphstudentresearch@uth.tmc.edu and copy sphstudentrecords@uth.tmc.edu.

To save time in obtaining all of the signatures, take the form to your dissertation defense.

7
Submit the Dissertation Signature page in PDF form to sphstudentresearch@uth.tmc.edu

Signatures can be signed with a digital ID or handwritten signature.

The Office of Academic Affairs and Student Services will obtain the Dean’s signature after the signature page is submitted with all committee signatures.

8
Submit the final dissertation in PDF format to the UTHealth School of Public Health Library and Student Research: sphlibrary@uth.tmc.edu and sphstudentresearch@uth.tmc.edu

The library will post your work to the TMC Library's Digital Commons repository, and you will receive an email confirmation once it is posted.

The email must include:

  1. The paper attached in PDF format.
  2. Contact information for posting confirmation and publication downloads
    • An alternate email address, outside of the school-issued UTHealth email
    • A telephone number

When your thesis or dissertation is posted to the TMC Library's Digital Commons repository, you are making your work available to researchers around the world, at no charge. This gives you several advantages:

  • More people can locate and read your work.
  • Open-access thesis and dissertations are cited more frequently than hard copies or online pay-per-access.
  • You retain the copyright to your work while granting us the non-exclusive right to publish it.
  • You will receive monthly reports letting you know how many times your thesis or dissertation was downloaded.

For questions or assistance, contact the School of Public Health Library at sphlibrary@uth.tmc.edu.

9
Submit iRIS Study Closure Report.
Dissertations requiring IRB review under student's name only.

Students who received a CPHS approval or exemption letter in their name through iRIS: Submit a Study Closure Report in iRIS at: https://iris.uth.tmc.edu/

  1. Log in to iRIS. Click on “My Studies.” Open your dissertation study.

  2. In the column of available forms, select “Study Closure Report.”

  3. Click “Add a New Report.”

  4. Answer all questions and upload a copy of your abstract to the end of the report.

  5. Sign off/submit the report through iRIS.

For assistance, please contact the iRIS Helpline at 713-500-7960 or the student research team at sphstudentresearch@uth.tmc.edu.

Please Note: If your dissertation did not require IRB review or if you were added to a UTHealth faculty member’s IRB protocol, then you do not need to complete an iRIS Study Closure Report.

10
Complete the Survey of Earned Doctorate (SED). (Doctor of Philosophy (PhD) students only)

Website: https://sed-ncses.org

Once the form is submitted, our office is automatically notified and no further action is needed.

11
Complete the Constituent Survey.
  • The link will be sent to your UTHealth email approximately four weeks prior to the deadline.
  • Your feedback is very important to us! Your responses directly relate to our current and future practices at the UTHealth School of Public Health. All surveys are confidential, although we are able to determine who has and has not completed the survey.
12
Badge and Keys

UTHealth HOOP Policy No. 148"Identification badges are the property of the university and will be retained by the university when an individual terminates his or her employment, ceases to be enrolled, or otherwise ends his or her association with the university."

  • Houston
    • Returning badge
      • Turn in ID badges and keys to Management Services, RAS W110.

      • Express mail them through a courier with delivery confirmation to:

        Robin Baker, Management Services

        UTHealth School of Public Health

        1200 Pressler Dr. RAS W110

        Houston, Texas 77030

    • Students without a badge

      • Students who are unable to return their badge because of loss or theft and did not obtain another badge, or who never owned a UTHealth badge, must submit an original copy of the School of Public Health Unreturned Badge form and pay the non-refundable $25.00 (cash only) unreturned badge fee. The form and fee should be turned in to the Office of Academic Affairs and Student Services in RAS E201.

    • Retaining badge past the deadline or beyond graduation

      • Students who need School of Public Health building access after graduation must send an email to sphgraduation@uth.tmc.edu with a reason relating to UTHealth employment, completion of course requirements, or continued enrollment in another School of Health program. 

      • If you are employed with UTHealth, you must indicate your position and last day of employment (no longer than the last day of the graduation month), and copy the supervisor in the department authorizing continued badge access.

      • Coursework completion requests must include the last day of the course.
  • Austin, Brownsville, Dallas, El Paso, and San Antonio
    • Turn in badge and keys to the appropriate department on your campus.
13
Final Clearance Procedures

Academic Clearance

Academic clearance involves successful completion of all courses taken during the current semester and resolving courses with incomplete (I) grades or missing course requirements.

Student Research Clearance

When a student has completed all submission steps for their dissertation, student research will notify the student and the graduation team that they are clear for student research.

University Clearance

For university clearance, students must clear ALL holds and to dos from their myUTH account. Each item is hyperlinked to a description of the item and instructions to clear it from the account.

Check your Status through myUTH

Your personal graduation checklist and current holds are viewable by logging in to myUTH.

  1. In the "Tasks" tile:

    • Click on "To Do List Items" or "Holds".

  2. Each item is a hyperlink that leads to a description of the requirement and instructions for completion.

  3. As documents are submitted and processed, they are removed from your checklist.

Graduation candidates are expected to clear ALL To Do List items and holds from their myUTH account, prior to graduation.


Check your UTHealth Email

Your UTHealth school issued email (@uth.tmc.edu) is the only email our office will use to communicate graduation notices including missing items, degree audit information and any other information concerning your academic record. Remember to check it regularly to ensure you remain on track for graduation.

If you are unable to log in to your UTHealth webmail account due to the two-factor authentication requirement:

If you need assistance, contact the UTHealth Help Desk helpdesk@uth.tmc.edu or 713-486-4848 Monday-Friday 7:00am-11:00pm, Saturday and Sunday 8:00am-5:00pm.