Fall 2016 Orientation
Schedule Overview (Coming Soon)
***Regional campus students please verify orientation schedule with your staff advisor/admission coordinators for your campus.***
***Orientation is Mandatory for Students to attend prior to being able to register for courses***
New Student Checklist
(Details for each item are listed on the following pages)
- Reply to your offer of admission
- Complete your criminal background check
- Complete & submit your immunization record
- Find out about Financial Aid
- International Students: wait to be contacted by the Office of International Affairs
PRIOR TO ORIENTATION
- Have a final official transcript mailed to the Registrar’s Office
- Complete the Core Residency Form
- Update your personal contact information
- Ensure that you have a laptop that meets the specified requirements
- Search for Housing
- Join your classmates on Facebook by liking “UTHealth Science Center SPH Spring 2016 Entering Class”
- Bring an official ID to check in & to get the Identity Management hold removed
- Attend all mandatory sessions of orientation
- Verify your Health Insurance Status
- Register for classes via MyUTH
- Pay tuition and fees after registration
- Take the Writing Assessment
- Obtain UTHealth ID Badge
- Complete and return UTHealth ID Activation Form
- Activate official school email address
- Complete the Library User Form
- Purchase your books online or in person from the bookstore
Reply to your offer of admission
Ensure your place in the class by accepting your offer of admission in myUTH. Once you have chosen to enroll at UTHealth School of Public Health, be sure to complete all the required forms and return them to the appropriate offices identified below. Feel free to contact us at The Office of Student Affairs at 713-500-9032 or email us at firstname.lastname@example.org with any questions you may have. To accept your admissions offer you will need to:
- Log-in to your myUTH account
- Click on your student center
- Scroll all the way down, under admissions you’ll see a hyperlink to accept or deny your admissions.
If you are having issues logging in to your my UTH to view your admissions offer, you will need to contact our IT Department at 713-486-4848 or email them at email@example.com.
Complete your criminal background check
UTHealth requires that a criminal background screening process be completed and submitted by all new students admitted to a degree or non-degree program prior to enrollment for their first term of study at their respective campus. International students just arriving in the U.S. are exempt, and should review the webpage for details. Accepted students who do not consent to a criminal background check or who fail to provide the report as required will not be able to enroll in the UT School of Public Health. For more information, see the Criminal Background Check webpage:
Please complete this step as soon as possible to avoid delays in course registration.
Complete & submit your Immunization Record
All students must complete the Immunization Certification procedure through myUTH as soon as possible after accepting an offer of admission. Please click on the link, for a complete list of Immunization Requirements. For more information on required immunizations and the process for submitting your immunization record, please review the Immunization FAQ's handout provided by Student Health Services. You should complete this process well in advance of Orientation as verification can take several weeks for approval and removal of your Immunization Hold. An Immunization Hold will prohibit you from registering for classes.
Find out about Financial Aid
Domestic students in need of financial assistance can obtain information at the Student Financial Aid website. International students in need of aid can search the International Education Financial Aid site. Students interested in employment and assistantships can register and search the SPH Career Services website. Newly admitted students must officially accept the offer of admission in order to gain access to the SPH Career Services Website.
International Students: wait to be contacted by the Office of International Affairs
Please wait for the Office of International Affairs to contact you regarding visa processing information. The Office of International Affairs (OIA) will contact all international students directly via email once the official admission letter is processed and received by OIA. This email will provide prospective students with information for obtaining appropriate visa eligibility document including Form I-20 and detailed instructions to complete a check-in and clearance process upon arrival on campus. It is extremely important to remember that all foreign national students are required to check-in with OIA prior to beginning their academic program at SPH.
Have a final official transcript mailed to the Registrar’s Office
Verify that all of your transcripts have been received by the Registrar’s Office by checking the “To Do List” on myUTH. If you are a currently enrolled student, send your final transcripts at the end of your last semester of enrollment. Transcripts must be received by the Registrar s Office prior to enrollment.
Complete the Core Residency Form
All students must complete the Core Residency Forms prior to Orientation. The Office of the Registrar will not accept forms via fax.
Forms must be:
- Dropped off in-person to an Office of the Registrar staff member, or
- Mailed to the Office of the Registrar at:
Office of the Registrar
P.O. Box 20036
Houston, TX 77225
Update your personal contact information
Be sure to update your email and physical addresses if they change. Changes should be made on myUTH. If you are using a school email, example: @edu, we suggest you change it to email account that will not be lost after you leave school. We will need to contact you in the coming months regarding important information on orientation and registration.
Ensure that you have a laptop that meets the specified requirements
Students enrolling in the School of Public Health must have a personal computer available to them as a graduate student. UTSPH provides reduced software prices through the UT Bookstore for certain required software titles. This would include the Windows Operating System, Microsoft Office, and certain statistical software products required to use during study. For compatibility purposes, students should consider first a computer running the latest version of the Windows Operating System. Over the past couple of years, University support for Macintosh computers has become more reliable, but the most supported platform is the Windows Operating System. All students are provided with a user account which offers access to a feature rich web-based electronic mail application, an online instruction based system in Canvas, the ability to connect personal wireless computers within the UTSPH campus, a file repository and sharing system.
Windows 7+ (preferred), Mac OS X 10.7 (Lion)
Resolution at least 640x480, 1280x720 preferred, should also include a microphone
1GB minimum, 2GB+ preferred
Internet Explorer 9+, Chrome, Firefox, Safari (Mac users)
Preferred: DSL and Cable. Dialup and ISDN services will not provide enough bandwidth for most applications to function properly.
Microsoft Security Essentials is recommended for Windows computers if no other software is deployed and Sophos Antivirus for Mac users. Both products are free to students through the vendor websites.
The latest versions of Adobe Flash Player and Shockwave Player are required for our web-based proctoring solution. You can test your system’s compatibility with our proctor solution at, http://www.proctoru.com/testitout/
UTSPH provides access to most course software through a virtual computer lab environment. This system is called 2X. You can gain access to the software and instructions for configuring the software on the “Students” section of the SPH IT Services website, https://sph.uth.edu/content/uploads/2010/06/SPH-Virtual-Computer-Lab.pdf. 2X software clients are available for both Windows and Mac operating systems. Additionally, Microsoft Office is the primary application tool used by all faculty at UTSPH. No matter your operating system, you will be most compatible with your faculty if you have Microsoft Office installed.
Search for Housing
Information regarding UT Housing can be found online. However, since it is usually filled to capacity, you will need to consider alternative housing options. Apartment locators can assist you at no charge, or you may consider nearby housing options. For further information, see Student Life and Resources.
Join your classmates on Facebook
Like our page- “UTHealth School of Public Health"
Bring an official ID to check in & to get the Identity Management hold removed
Students must present a valid government issued identification card (driver license or passport). The identification card must contain name, address, date of birth, and photo. The hold will not be removed without the proper identification. This requirement will need to be completed by an admissions representative on the campus you are planning to attend (Houston, San Antonio, Dallas, Brownsville, El Paso, or Austin).
If you cannot complete the Identification Verification in person at a campus, you will need to click on the link below and follow the steps to complete this requirement.
Please note: Students must forward a copy of their official ID, along with the completed notarized IDM form to our student services office in Houston, TX. Forms can be located at Identity Verification for Remote Student Forms.
These forms must be MAILED to SPH at the address below. We are not allowed to process this paperwork via an electronic message or a FAX copy, only the original forms can be used for identity verification purposes. Please mail these forms to the address listed below. Once they have been received, they will be processed quickly and you will be notified.
SPH Office of Student Services
Attention: Silvia Santiago
1200 Pressler Street, RAS E201
Houston, TX 77030
Attend all mandatory sessions of orientation
Attendance at orientation is mandatory for all students admitted to a degree program, including students who have completed a previous degree at UT SPH. Orientation is typically held the week before classes begin. See the Orientation page for upcoming dates and details. Important enrollment and registration information will be given during that time. You will be administratively dropped from all classes if you do not attend orientation.
Verify your Health Insurance Status
State law mandates that all SPH students must have health insurance. Thus, students will be asked to verify that they have health insurance each semester as part of the course registration procedure through myUTH. Otherwise, students will be charged for health insurance in addition to tuition and fees. The Student Health Insurance for the 2015-16 academic year is $2181. Contact Auxiliary Enterprises (7779 Knights Rd. Houston, TX77054) at 713-500-8400 for more information.
Register for classes via MyUTH
Look at the Academic Calendar as well as the courses available on myUTH.
To register, students must sign up for classes through the myUTH website. Please note that certain courses require faculty approval.
Please note that degree seeking students must register for a minimum of 3 credit hours per semester.
Pay tuition and fees after registration
Pay tuition and fees either online at myUTH or at the Bursar’s Office, located at 7000 Fannin Street, University Center Tower (UCT) Room 2240. Check the Academic Calendar to view the tuition deadline dates. Registration will be cancelled for all students who have not paid by the 12th day of class.
Take the Writing Assessment
All incoming degree and certificate-seeking students at the UTSPH will be required to take a writing assessment test during or immediately following Orientation. The result of the writing assessment will determine the guidance provided to students regarding their writing skills. This guidance may include the following: a notice that no writing remediation will be recommended, a recommendation to take specific writing courses offered by the UTSPH, a recommendation to take more basic writing course(s) at a local university/community college, or a recommendation to take a course outside of the UTSPH designed for non-native English speaking students. Students will be responsible for any costs incurred by having to take additional writing courses. All recommended remediation(s) must be completed within the specified time frame provided at the time of the assessment. Satisfactory completion of the requirements made for improving writing skills must be met in order to successfully proceed through respective degree plans. Failure to complete the required writing recommendations can result in the student being blocked from registering for courses at the UTSPH in subsequent terms.
Obtain UTHealth ID Badge
After registering for classes, pose for a picture and obtain your UTHealth ID badge in the Parking Office, 7000 Fannin Street, University Center Tower (UCT) 1st floor. IDs are available Monday-Friday, 8:00 a.m. - 4:00 p.m.
Complete and return UTHealth ID Activation Form
E-mail Robin Baker (Robin.Baker@uth.tmc.edu) your name (as stated on myUTH), along with the letters and numbers located under the black strip on the back of your student ID Badge (XXXXXXXXX-XXXXXXX).
Activate official school email address
Contact the UTHealth Help Desk (713-486-4848) for assistance in obtaining your username and password. If you are in Houston, you may also visit members of the Information Technology staff on the east side of the basement in the main UTSPH building. You should also download the Student Information Technology Handout.
Complete the Library User Form
Complete the library user form found on their website or you can pick it up at the Library. Please return it to the Library.
Purchase your books online or in person from the bookstore
Visit a UTHealth Bookstore online or on campus. The closest location is in the School of Nursing Building.