The following steps are required for graduation. These steps must be completed by the designated deadline for each semester as listed below. Students at Regional Campuses should contact their Student Services Coordinator/Administrator before completing the steps below and for any additional steps that may need to be completed.
MPH Degree: Requires a minimum of 45 semester credit hours. At least 39 credit hours of coursework is required, and a maximum of six hours combined of practicum and culminating experience.
MS Degree: For students who entered prior to Fall 2009, at least 30 credit hours of coursework are required, and a maximum of six hours combined of practicum and culminating experience.
|Graduation/Culminating Experience/Thesis Deadlines||
Complete the online Intent to Graduate form and submit a hard copy of the Intent to Graduate Signature Completion Form to the Office of Student Affairs. This form will not be available after the above deadline.
This form must be re-submitted each semester that you intend to graduate if you miss your projected graduation date. However, you will need to pay the graduation fee only once.
June 19, 2015
Last Day to Submit Proposals
All students completing a WCE/Thesis must submit a proposal along with signed proposal forms to the SPH Research Office no later than the Last Day to Submit Proposals for the semester in which you intend to graduate. Early submission of proposals is encouraged (proposals will be accepted in any semester in which you are a registered student). Please note that proposals cannot be given approval by the SPH Office of Research until all applicable required institutional approvals (e.g. UTHSC IRB, Animal Welfare Committee, etc.) have been obtained.
Proposal forms and guidelines are available on the Research Office web at: https://sph.uth.tmc.edu/research/office-of-research/student-research/ For questions regarding the proposal review and approval process, please contact Rebecca Novak at Rebecca.Novak@uth.tmc.edu or 713-500-9055
|June 26, 2015
Student Proposal Approval Deadline
All students who are completing a Written CE or Thesis must have their CE/Thesis proposal approved through the UTSPH Research Office no later than the deadline date for the semester in which you plan to graduate. Proposals should be submitted to the SPH Research Office no later than the Last Day to Submit proposals for that semester. Early submission of proposals is encouraged. Please note that proposals cannot be given approval by the SPH Office of Research until all applicable required institutional approvals (e.g. UTHSC IRB, Animal Welfare Committee, etc.) have been obtained.
Proposal forms and guidelines are available on the Research Office web at: https://sph.uth.edu/research/student-research//. For questions regarding the proposal review and approval process, please contact Rebecca Novak at Rebecca.Novak@uth.tmc.edu or 713-500-9055.
|July 17, 2015
Final Deadline:– Apply for Graduation through your myUTH student account which will generate your application for graduation with the Registrar’s office. A one time $75 graduation fee will be added to your account which you will pay to the Bursar’s office via - myUTH, phone, US Mail or in person on the 22nd floor of UCT. For information regarding how to make your payment, please contact the Bursar’s office at 713-500-3088– Final submission of all Master’s CE/Theses must be completed and uploaded to PRO QUEST/UMI. (Please see instructions/steps below.)
Final submission of all completed forms, including Degree Certificate Form, Concentration Form, WCE/Thesis signature page, Oral Presentation flyer (or documentation of oral presentation announcement), required signatures, requested documentation, and clearance and exit procedures must be completed and submitted to the Office of Student Affairs. Any outstanding tuition or fees must be paid to the Bursar’s Office.* This is a final deadline for students to graduate in this semester. Students that fail to complete the steps to Graduation by the deadline will need to re-apply and register for classes next semester.
|August 18, 2015
|Commencement Ceremony - Graduates from classes Summer 2015, Fall 2015 and Spring 2016 can participate in the Graduation Commencement Ceremony.
||May 14, 2016
||May 14, 2016
||May 14, 2016
MS Thesis or MPH with a Written Culminating Experience
||Be sure you are registered for the semester in which you plan to graduate. Remember you cannot graduate if you are not registered. Verify that your Dissertation /Thesis Proposal is on file with the Office of Research and has received approval from the Associate Dean for Research as well as all other applicable institutional approvals.
||Check calendar above for all deadlines. SPH deadlines are strictly enforced.
||International Students & Permanent Residents: Contact your international Affairs advisor or International Office before you graduate to make sure you are in status. Call 713-500-3176 and ask for your advisor. www.uth.tmc.edu/intlaffairs/index.htm.
||Complete and submit Apply for Graduation form and pay a one time $75 graduation fee to Office of the Registrar by the 4th week of the semester. (If you have paid a $60 graduation fee in the past you will have to pay an additional $15 to cover the increase). This fee is paid to the Bursar’s Office via - myUTH, phone, US Mail or in person on the 22nd floor of UCT.
||Complete the online Intent to Graduate Form and submit a hard copy of the Intent to Graduate Signature Completion Form signed by your advisor to the Office of Student Affairs, RAS E-201, by the above deadline. This form will become available after the 12th class day and will not be available after the deadline. The form must be re-submitted each semester that you intend to graduate if you miss your projected graduation date.* Dual Degree Students must submit to Office of Student Affairs an unofficial transcript from their participating institution along with their Intent to Graduate form.
||Committee memberships must be accurately reflected in your student record. If your committee has changed over time, be sure that you have submitted the change of advisor/committee forms, signed by all members of your committee, to the Office of Student Affairs.
||Ensure that your MS/MPH Competency/Objective Form is less than one year old and is on file in the Office of Student Affairs. This is a requirement.
||Complete your WCE/Thesis. Obtain approval signatures from your entire WCE/Thesis committee on the WCE/Thesis signature page (first page). Be sure to use the WCE/Thesis Templates and Template Checklist at: https://sph.uth.edu/research/student-research/
||Oral Presentation Guidelines (MPH students who entered/re-entered Fall 2005 semester or later are required to give an oral presentation. MS students are not required to give an oral presentation.)
- The presentation may focus on the proposal (after the proposal has been completed) or the completed study
- The presentation can be held after the project has been completed and/or when the student is preparing the final written document
- The student’s advisory committee in communication with the Division faculty will decide on the most appropriate time and venue for this activity
- The student must schedule a room by completing and submitting the Room reservation form to Betty Claybon in RAS W130 at Betty.J.Claybon@uth.tmc.edu or (713)500-9050.
- (Regional Campus students will need to contact the campus coordinator to schedule a room). Presentations must be announced to the public. For example: distribute multiple flyers, display in the “News at SPH “(the SPH online newsletter) or shown on the SPH first floor monitors, and the “News on the Go” TMC online newsletter. Also send your flyer or information on your presentation to firstname.lastname@example.org for inclusion in the weekly email on student defenses.
Confirmation of the presentation must be submitted to the Office of Student Affairs by emailing your oral presentation flyer or a copy of the email announcement of your oral presentation to Mariko.Okunoren@uth.tmc.edu
||Upload your final WCE/Thesis document to UMI at: http://dissertations.umi.com/tmcsph . Approval signatures do not need to show on the upload. Uploads must be submitted by the final deadline. For assistance with the UMI process, please see “Resources and Guidelines” on the UMI website, or contact Rebecca.Novak@uth.tmc.edu with additional questions.
||Submit one (1) original of your signed WCE/Thesis signature page to the Office of Research, Rebecca Novak, RAS W-210, and one (1) copy to the Office of Student Affairs. Alternately, students may submit a scan of their original WCE/Thesis signature page instead of hard copies. Email to: Rebecca.Novak@uth.tmc.edu and Mariko.Okunoren@uth.tmc.edu Regional campus students: Submit your signed WCE/Thesis signature page to your Regional campus Staff Advisor.
||Degree Certification Form needs to be completed and signed by your advisor and other committee members, and the signed form needs to be submitted to the Office of Student Affairs by the above final deadline.
||Concentration Completion Form: (if applicable – for students that have officially applied for and fulfilled all requirements for any concentration program). Students need to complete the form and obtain their advisor’s signature. Forms should be submitted to Sharon S. Cummings, RAS W-232, by the above final deadline.
Clearance Procedures: Check your myUTH account to be sure all HOLDS and TO DO items are cleared from your student records. Please follow the instructions below to ensure you are cleared from all areas:
- Office of Research: Students who received a UT IRB approval or Exemption (if the approval was in your own name): Submit a Study Closure Report in iRIS at: http://iris.uth.tmc.edu (Note: If your CE/Thesis did not require IRB approval, or if you were added to your faculty member’s approval, then you will not need to complete this step). Answer report questions, and upload a copy of your abstract to the end of the report. Sign off and submit the report through iRIS. For further assistance, please contact Rebecca Novak at 713-500-9055 or Rebecca.Novak@uth.tmc.edu, or the iRIS Helpline at 713-500-796
- SPH Library: Approximately 8-10 weeks into the semester, Angel Hooper will send out an email to all students who have registered to graduate. She will then send a follow-up approximately 1 to 2 weeks before the Final Deadline to make sure you are indeed graduating. If she does not hear from you, your library record will automatically be checked and you will be cleared if you have no outstanding books or fines. If you do have outstanding books or fines, you will be notified. Once you have taken care of your library obligations, you will be cleared automatically. There is no need to contact the UTSPH Library concerning clearance UNLESS you find that you are not graduating as intended. Once you are cleared, you may not borrow books but you still have access to all online resources.
- Bursar’s Office: The Bursar’s Office will automatically clear you for graduation providing you do not have any holds or any outstanding issues that will prevent them from doing so. If you are not cleared automatically you will be advised to contact the Bursar’s office at email@example.com to resolve the issue.
- Badges and Keys:
- Houston Campus: Turn in ID badges & keys to Robin Baker, W128, firstname.lastname@example.org or mail them to: Robin Baker, 1200 Pressler Dr. RAS W-110, Houston, Texas 77030. To make special arrangements for your badge and keys or for further assistance, please contact Robin Baker at 713-500-9042.
- Regional Campuses: Turn in keys and badges to the appropriate departments at your campus.
- Student Financial Services: Students receiving Financial Aid must complete a Financial Aid Exit Interview with the Office of Student Financial Services. If your are a financial aid recipient, the financial aid exit interview item will show up on your myUTH account TO Do list. This item will result into a Financial Aid hold on your account if this item is not taken care of in the time frame given. You may contact Elena Garza at Elena.R.Garza@uth.tmc.edu or Janice Williams at Janice.M.Williams@uth.tmc.edu, or or call the main number 713-500-3300. Please disregard if you are not a Financial Aid recipient.
- International Office: (International students and permanent residents): Contact your International Affairs Advisor or call the general number 713-500-3176. (www.uth.tmc.edu/intlaffairs/index.htm)
||Complete the Constituent Survey for Graduates: Your feedback is very important to us! Your responses directly relate to our current and future practices at the UTSPH. All surveys are confidential, although we are able to determine who has and has not completed the exit survey. Failure to complete the survey will result in a hold being placed on your diploma. Watch for an email with your unique link to the Constituent Survey for Graduates late in the semester.
If you wish to participate in the annual commencement ceremony in May, be sure to click on the Commencement tab for further information.
Diplomas will be available approximately four months following graduation.
The Last Hurrah
The UT School of Public Health holds its annual Commencement Ceremony at the end of each spring semester. All students who have applied for and completed their degree requirements for the school year Summer 2015-Spring 2016, are strongly encouraged to participate in the commencement ceremony.
Graduates: watch your email for details about Commencement.
Commencement Survey: If you are planning on participating in the Commencement Ceremony, please let us know by completing the commencement questionnaire or copy and paste the URL below into your internet browser: https://sphuth.az1.qualtrics.com/WRQualtricsSurveyEngine/?SID=SV_9ogj48ZxCJEVCLP&Preview=Survey&_=1
Regalia for graduates and faculty members will be available for rental or purchase from Willsie Cap & Gown Graduate Affairs. Your order is placed and paid online directly with Willsie Cap & Gown Graduate Affairs.
Please contact Willsie Cap & Gown at email@example.com should you have questions or concerns regarding your order.
Due to typically warm weather conditions, it is suggested that light weight clothing be worn under the regalia. Men should wear dark colored pants, socks, and shoes.
Announcements and Invitations can be ordered at - Willsie Cap & Gown Graduate Affairs
Regalia order deadline: March TBA
Late Fee: Regalia ordered after the deadline is subject to a $25.00 late fee.
Doctoral Hooding Ceremony/Form (Doctoral Students Only):
The UT School of Public Health has established the tradition of having two faculty, the advisor/research supervisor and one other member of the doctoral committee hood the student at the commencement ceremony. The above mentioned survey includes a section that asks you to provide the names of the two UT School of Public Health Faculty on your committee who you would like to perform your doctoral hooding at the ceremony. Your third choice will be an alternate in case one member cannot attend.
It would also be in your best interest to follow-up with these faculty members prior to the commencement as a reminder that they have agreed to participate in your hooding ceremony. Please note, the office of Student Affairs will not be contacting these faculty members for you.
Name Pronunciation: Please watch your email for further instructions prior to commencement.
DATE:May 14, 2016PLACE:Bayou City Event Center9401 Knight RoadHouston, TX 77045Map to Bayou CenterTIME:GRADUATES NEED TO ARRIVE by 12:15 p.m.
Commencement Ceremony Begins at 2:00 p.m. Ends at 4:00 p.m. BBQ reception following Commencement Ceremony at the BCEC pavilion
GROUP PHOTO: Students must be completely dressed in regalia and ready for the group photo at 1:15 p.m.
Volunteers will be available in the dressing/waiting area to assist graduates with getting dressed and lined up for the group photo. They will also assist with organizing the line-up for marching entrance.
Parking: Free parking. Carpooling is encouraged.
Special Needs: Any graduating student with special needs should contact the Office of Student Affairs at least one week in advance. You may also contact us at 713-500-9032.
Guests: There are no set limits on the number guests that can be invited to the commencement ceremony and barbeque.
Seating: Guests will be seated on a first-come first-served basis. Holding seats will be discouraged, so try to have your group arrive at the same time. No seats can be held in the final 15 minutes prior to the ceremony.
Reception: A barbecue reception will follow the ceremony in the Bayou City Event Center Pavilion.
Photographs: A group photo of all graduates will be taken prior to the ceremony at 1:15 pm. The photographer will be available for individual and/or family photos at 12 noon and also following the ceremony. Graduates may choose to purchase photos printed onsite or may place orders directly from the photographer. Pricing and details available here, or contact J & C Digital at firstname.lastname@example.org or 713-880-1847 for more details. J&C Digital flyer
Commencement Booklets: Commencement Books will be given out one per family at the Commencement Ceremony. If there are extra booklets at the end of the ceremony, graduates will be welcome to take them.
Diploma Information: Official diploma is not given at the ceremony. The previous summer and fall students will have already received their diploma. The current spring graduates should receive their diploma by certified mail about sixteen weeks after the ceremony.
Lost Diplomas: If you lose your diploma or wish to order a duplicate, please contact The Office of the Registrar for more details or call them at 713-500-3361.
Diplomas are ordered by the Registrar’s Office following graduation. It takes about four months for diplomas to be produced. Students are asked if they prefer to have their diplomas mailed or be available for pick-up in the Office of Student Affairs. The diplomas will be mailed shortly after they are received in the Office of Student Affairs. Student preferring the pick-up option will be notified once diplomas are ready for pick-up.
Diplomas are 12 x 16 in size.
Delta Omega is the national honor society in public health, founded in 1924 at Johns Hopkins University. The University of Texas – School of Public Health is home to chapter Alpha Iota, one of 72 chapters. The UTSPH Faculty Advisor is TBA.
Graduates comprising the top 25% of the graduating class are eligible, pending a faculty nomination. After students have completed the Intent to Graduate, we determine the top 25% of the graduating class based on overall GPA’s. That list is then distributed to faculty, who can nominate any of those students. Nominations are vetted by the Delta Omega Committee, and then are invited to join. There is a one-time fee of $50 for membership. The list of new Delta Omega nominees appears in the commencement program, and the names of those in attendance are announced during the commencement ceremony.
Details of Delta Omega can be found at their website, http://www.deltaomega.org/. Contact JR.F.Bright@uth.tmc.edu for more information.