Student Research

Planning your Written Culminating Experience, Thesis, or Dissertation

Welcome to the Office of Academic Affairs & Student Services! We’re here to help you plan your written culminating experience (WCE), thesis, or dissertation. Here you will find a general overview of the process, as well as detailed instructions and forms to submit your proposal, submit your final thesis/dissertation, obtain IRB approval, find funding for your project, and deadlines.

  • WCE, Thesis, and Dissertation Guides: The "CE/Thesis/Dissertation Guides" tab above provides an overview of the entire CE/thesis/dissertation research process from start to finish. 
  • Proposal Submission: Proposal forms and detailed instructions for submitting your proposal to our office and the IRB can be found on the "Proposal Submission" tab above.
  • Final Submission: Instructions for setting up your final presentation or defense, templates, uploading your final document to ProQuest, gathering committee signatures, and closing your study with the IRB are found on the "Final Submission" tab above.
  • FundingLinks to potential funding, including information about the Doctoral Dissertation Awards offered each Fall and Spring, can be found on the "Funding" tab above.
  • Helpful Links: Additional helpful links to UTHealth Research Support Committees (CPHS, AWC, and Institutional Biosafety Committee), CITI training, and iRIS are found on the "Helpful Links" tab above.
  • Deadlines: Deadlines for the CE/Thesis/Dissertation can be found on the "Deadlines" tab above.

Your advisor or the Office of Academic Affairs & Student Services are always available to answer your questions on next steps in the process. Please contact SPHStudentResearch@uth.tmc.edu for more information.

Pat Salas
Senior Administrative Coordinator
713-500-9064
Patricia.Salas@uth.tmc.edu

 

Guides for the Written Culminating Experience, Thesis, and Dissertation

These guides provide an overview of the entire WCE/thesis/dissertation research process from start to finish:

Research Compliance Guide and Additional Guidance

Submitting your Written Culminating Experience, Thesis, and Dissertation Proposal

  1. Format your proposal (optional)

  2. Set up and complete your proposal defense (DrPH and PhD students only)

    • Create a list of potential presentation dates.
    • Contact your committee for their availability on the proposed presentation dates.
      • All committee members must attend.
    • After confirming the date(s) with your committee:
      • Houston: Schedule a room by submitting a request through the room reservation system, Astra.
      • Austin, Brownsville, Dallas, El Paso, San Antonio: Contact your campus coordinators for assistance with room reservation on your campus.
    • Presentations must be announced to the public by submitting the presentation information to the school newsletters at SPHAnnounce@uth.tmc.edu.
      • Newsletter Submission Format: Download submission instructions and the newsletter template here.
        • Newsletter submission deadlines
          • Student newsletter -- Tuesday distribution -- submission deadline: Friday, 12:00pm
          • Faculty/staff newsletter -- Friday distribution -- submission deadline: Wednesday 12:00pm
    • Email a screenshot of your announcement in the student newsletter to SPHStudentResearch@uth.tmc.edu.
    • Discuss presentation structure and guidelines with your committee
    • Doctoral students who started in fall 2011 or later and any doctoral students who took the Preliminary Exam must submit the Doctoral Dissertation Proposal Defense Form to SPH Student Records at SPHStudentRecords@uth.tmc.edu.
  3. All students must be enrolled in the semester in which the proposal is submitted and every semester following until graduation. Please see the Continuous Enrollment Policy.

  4. Set up your committee by submitting the appropriate committee forms to SPHStudentRecords@uth.tmc.edu.

  5. Complete proposal forms (all students)

  6. Complete CITI training (all students)

  7. Complete IRB submission (if applicable)

  8. Complete letter of permission (if applicable)

  9. Submit your proposal and proposal forms to SPHStudentResearch@uth.tmc.edu. See the Important Dates page for proposal submission deadlines.

    • You will be notified by SPHStudentResearch@uth.tmc.edu once your proposal has been approved by the Director of Academic Affairs and Student Services. Please allow two to four weeks for your proposal to be approved after all items have been submitted.

    Submitting your Final Written Culminating Experience, Thesis, or Dissertation

    1. Students are required to use correct formatting for the final WCE/thesis/dissertation

    2. Set up and complete your oral presentation or dissertation defense

      • Create a list of potential presentation dates.
      • Contact your committee for their availability on the proposed presentation dates.
        • All committee members must attend.
      • After confirming the date(s) with your committee:
        • Houston: Schedule a room by submitting a request through the room reservation system, Astra.
        • Austin, Brownsville, Dallas, El Paso, San Antonio: Contact your campus coordinators for assistance with room reservation on your campus.
      • Presentations must be announced to the public by submitting the presentation information to the school newsletters at SPHAnnounce@uth.tmc.edu.
        • Newsletter Submission Format: Download submission instructions and the newsletter template here.
          • Newsletter submission deadlines
            • Student newsletter -- Tuesday distribution -- submission deadline: Friday, 12:00pm
            • Faculty/staff newsletter -- Friday distribution -- submission deadline: Wednesday 12:00pm
      • Email a screenshot of your announcement in the student newsletter to SPHStudentResearch@uth.tmc.edu.
      • Discuss presentation structure and guidelines with your committee
      • Doctoral students who started in fall 2011 or later and any doctoral students who took the Preliminary Exam must submit the Doctoral Dissertation Defense Form to SPH Student Records at SPHStudentRecords@uth.tmc.edu.
    3. Submit your Thesis Signature Page to the Office of Academic Affairs and Student Services (MPH and MS students only)

    4. Submit your Dissertation Signature Page to the Office of Academic Affairs and Student Services (DrPH and PhD students only)

      • Submit the Dissertation Signature Page in PDF form to SPHStudentResearch@uth.tmc.edu
        • Digital ID, electronic, or handwritten signatures are accepted
        • Please note: External reviewers should not sign your signature page
        • Please note: The Office of Academic Affairs and Student Services will obtain the Dean's signature after the signature page is submitted with all committee signatures. 
    5. Upload your final WCE, thesis, or dissertation to ProQuest

      • Upload your final WCE/thesis/dissertation document to ProQuest ETD at: http://dissertations.umi.com/tmcsph
        • Enter your thesis or dissertation title in title case.
        • Uploads must be completed by the final deadline.
        • For assistance with ProQuest, please see the “Resources and Guidelines” tab on the ProQuest ETD website or contact SPHStudentResearch@uth.tmc.edu.
        • Please Note: Committee member signatures are not required on the uploaded signature page. However, the signature page should be included with blank space showing above the signature lines. 
    6. Submit a study closure report in iRIS if you received a CPHS approval or exemption letter

        • Students who received a CPHS approval or exemption letter in their name through iRIS: Submit a Study Closure Report in iRIS at: https://iris.uth.tmc.edu/
          1. Log in to iRIS.
          2. Click on “My Studies" and open your dissertation study.
          3. In the column of available forms, select “Study Closure Report.”
          4. Click “Add a New Report.”
          5. Answer all questions and upload a copy of your abstract to the end of the report.
          6. Submit the report through iris.
            • For assistance, please contact the iRIS Helpline at: 713-500-7960 or the student research team at SPHStudentResearch@uth.tmc.edu.
            • Please Note: If your thesis or dissertation did not require IRB review or if you were added to a UTHealth faculty member’s IRB protocol, then you do not need to complete an iRIS Study Closure Report..
      • Visit the Graduation Requirements page and click on your program tab to make sure all steps have been completed to be eligible for graduation. See the Important Dates page for final WCE/thesis/dissertation deadlines.

      Helpful Links

      CITI Training:

      UTHealth Committee for the Protection of Human Subjects:

      Other UTHealth Review Committees:

      Important Dates for the CE/Thesis/Dissertation

       

      Fall 2018

      Proposal submission deadline for Spring 2019 graduation

      Friday, December 7, 2018

      Final CE/Thesis/Dissertation deadline for Fall 2018 graduation

      Friday, November 30, 2018

      Spring 2019

      Proposal submission deadline for Summer 2019 graduation

      Friday, May 3, 2019

      Final CE/Thesis/Dissertation deadline for Spring 2019 graduation

      Monday, April 15, 2019

      Click here for more information and other important dates