Student Research

Planning your Thesis or Dissertation

Welcome to the Office of Academic Affairs & Student Services! We’re here to help you plan your thesis or dissertation. Here you will find a general overview of the process as well as detailed instructions and forms to submit your proposal, submit your final thesis/dissertation, obtain IRB approval, find funding for your project, and deadlines.

  • Thesis and Dissertation Guides: The "Guides" tab above provides an overview of thesis/dissertation research processes. 
  • Proposal Submission: Proposal forms and detailed instructions for submitting your proposal to our office and the IRB can be found on the "Proposal Submission" tab above.
  • Final Submission: Instructions for preparing and scheduling your final presentation or defense, templates, uploading your final document to SPH Library, gathering committee signatures, and closing your study with the IRB are found on the "Final Submission" tab above.
  • FundingLinks to potential funding, including information about the Doctoral Dissertation Awards offered each Fall and Spring, can be found on the "Funding" tab above.
  • Helpful Links: Additional helpful links to UTHealth Research Support Committees (CPHS, AWC, and Institutional Biosafety Committee), CITI training, and iRIS are found on the "Helpful Links" tab above.
  • Deadlines: Deadlines for Thesis and Dissertation related activities can be found on the "Deadlines" tab above.

Planning your MPH Independent Integrative Learning Experience (ILE)

An Integrative Learning Experience (ILE) demonstrates synthesis of two foundational and two major-specific competencies where MPH students produce a high-quality written product that is appropriate for their educational and professional goals. Students are encouraged to complete their independent ILE in one semester, therefore it is strongly recommended to begin discussions with their faculty advisor or identified faculty member the semester prior to enrollment.

Your faculty advisor or the Office of Academic Affairs & Student Services are always available to answer questions regarding next steps and the process. Please contact SPHStudentRecords@uth.tmc.edu for additional information.

 

Guides for Thesis and Dissertation

These guides provide an overview of the entire thesis and dissertation research processes from start to finish:

Additional Guidance

Submitting your Thesis or Dissertation Proposal

1

Create your Committee and Submit Appropriate Committee Forms

    2

    All students must be enrolled in the semester in which the proposal is submitted and every subsequent semester until graduation.

    3

    MPH Students: Submit ILE Approval Form to SPHStudentRecords@uth.tmc.edu

    1. MPH Independent ILE Approval Form

    4

    Correct Proposal Formatting

    5

    DrPH/PhD Students: Set-up and Complete the Proposal Defense

    • Newsletter Submission Format: Download submission instructions and the newsletter template here.
      1. Newsletter submission deadlines
        • Student newsletter -- Tuesday distribution -- submission deadline: Friday, 12:00pm
        • Faculty/staff newsletter -- Friday distribution -- submission deadline: Wednesday 12:00pm
      2. Create a list of potential presentation dates.
      3. Contact your committee for their availability on the proposed presentation dates.
      4. All committee members must attend.
      5. After confirming the date(s) with your committee:
        • Houston: Schedule a room by submitting a request through the room reservation system, ASTRA. Click here for ASTRA instructions.
        • Austin, Brownsville, Dallas, El Paso, San Antonio: Contact your campus coordinators for assistance with room reservation on your campus.
      6. Presentations must be announced to the public by submitting the presentation information to the school newsletters at SPHAnnounce@uth.tmc.edu.
      7. Email a screenshot of your announcement in the student newsletter to SPHStudentRecords@uth.tmc.edu.
      8. Discuss presentation structure and guidelines with your committee
      9. Once Proposal Defense is Complete

      6

      All Students Complete Proposal Forms

      7

      Complete IRB Submission (if applicable)

      8

      Complete Letter of Permission (if applicable)

      9

      Submit Proposal Forms to SPHStudentResearch@uth.tmc.edu.

      • See the Important Dates page for proposal submission deadlines.
      • You will be notified by SPHStudentResearch@uth.tmc.edu once your proposal has been approved. Please allow two to four weeks for your proposal to be approved after all items have been submitted.

      Documents to submit to: SPHStudentResearch@uth.tmc.edu

      Documents to submit to: SPHStudentRecords@uth.tmc.edu

       

      Submitting your Final Thesis or Dissertation

      1

      Students are required to use correct formatting for the final thesis or dissertation

      2

      Set up and complete your oral presentation or dissertation defense

      • Newsletter Submission Format: Download submission instructions and the newsletter template here.
        • Newsletter submission deadlines
          • Student newsletter -- Tuesday distribution -- submission deadline: Friday, 12:00pm
          • Faculty/staff newsletter -- Friday distribution -- submission deadline: Wednesday 12:00pm
      • Create a list of potential presentation dates.
      • Contact your committee for their availability on the proposed presentation dates.
        • All committee members must attend.
      • After confirming the date(s) with your committee:
        • Houston: Schedule a room by submitting a request through the room reservation system, ASTRA. Click here for ASTRA instructions.
        • Austin, Brownsville, Dallas, El Paso, and San Antonio: Contact your campus coordinators for assistance with room reservation on your campus.
      • Presentations must be announced to the public by submitting the presentation information to the school newsletters at SPHAnnounce@uth.tmc.edu
      • Discuss presentation structure and guidelines with your committee
      • Doctoral students who started in Fall 2011 or later and any doctoral students who took the Preliminary Exam must submit the Doctoral Form V - Doctoral Dissertation Defense Form to SPH Student Records at SPHStudentRecords@uth.tmc.edu

      3

      Submit student research package (Digital ID, electronic, or handwritten signatures are accepted)

      • Email a screenshot of your announcement from the student newsletter to SPHStudentRecords@uth.tmc.edu.
      • Submit your Dissertation Defense Form V to SPHStudentRecords@uth.tmc.edu (Doctoral Students)
      • Submit your Final Thesis or Dissertation along with the signed Signature Page in PDF form to SPHStudentResearch@uth.tmc.edu 
        • Please note for Doctoral students: External reviewers should not sign your signature page.
        • Doctoral Students: The Office of Academic Affairs and Student Services will obtain the Dean's signature after the signature page is submitted with all committee signatures.
      • Provide an alternate email address and telephone number to SPHStudentResearch@uth.tmc.edu in case the library needs to contact you.
        • When your dissertation or thesis is posted to the TMC Library's Digital Commons repository, you are making your work available to researchers around the world, at no charge. This gives you several advantages:
        • More people can locate and read your work.
        • Open-access dissertations are cited much more frequently than hard-copy or online pay-per-access dissertations.
        • You will receive an emailed report each month showing how many times your dissertation has been downloaded.
        • You retain the copyright to your work, granting us the non-exclusive right to publish it. You will be notified by email when the paper is officially posted to the Digital Commons and you will receive monthly reports letting you know how many times your thesis or dissertation was downloaded.
      • It is recommended to close your IRB Study by submitting a Study Closure Report in iRIS, if you do not close your study, it will automatically be closed in one year.  https://iris.uth.tmc.edu/ 
        • Log in to iRIS.
        • Click on “My Studies" and open your dissertation study.
        • In the column of available forms, select “Study Closure Report.”
        • Click “Add a New Report.”
        • Answer all questions and upload a copy of your abstract to the end of the report.
        • Submit the report through iRIS.

      For assistance, please contact the iRIS Helpline at: 713-500-7960 or the student research team at SPHStudentResearch@uth.tmc.edu.

      Visit the Deadlines and Steps page and click on your program tab to make sure all steps have been completed to be eligible for graduation. See the Important Dates page for final thesis and dissertation deadlines.

      Documents to submit to:

      SPHStudentResearch@uth.tmc.edu 

      Final Thesis or Dissertation PDF with Signed Signature Page

      Provide alternate contact information

       

      Documents to submit to:

      SPHStudentRecords@uth.tmc.edu

      A screenshot of your announcement from the student newsletter

      Dissertation Defense Form V

      Completion Forms -

            MPH ILE Statement of Completion form

            Doctoral Dissertation Statement of Completion and Evaluation

       

       

      Helpful Links

      CITI Training:

      UTHealth Committee for the Protection of Human Subjects:

      Other UTHealth Review Committees:

      Important Dates for the Thesis and Dissertation

       

      Spring 2020

      Proposal submission deadline for Summer 2020 graduation

      Friday, April 24, 2020

      Final Thesis and Dissertation deadline for Spring 2020 graduation

      Wednesday, April 15, 2020

      Summer 2020

      Proposal submission deadline for Fall 2020 graduation

      Friday, August 7, 2020

      Final Thesis and Dissertation deadline for Summer 2020 graduation

      Saturday, August 1, 2020

      UTHealth Academic Calendar

      Graduation Deadlines