It’s important to regularly assess a program’s success to ensure it is meeting your goals and resonating with stakeholders and your population of interest (e.g., parents, staff). Assessing and reporting the program’s impact provides the opportunity to secure leadership support to sustain All for Them in your organization. As your leadership team sees measurable progress, their motivation to continue using All for Them will grow, making the program more integrated and efficient.
Here are ways to maintain All for Them in your organization:
- Assess and report on successes and challenges of the program after implementing: Use the Evaluate Successes and Reduce Barriers tool below after implementation to examine program successes and challenges and identify potential adjustments that can improve program implementation in the future.
- Continue to secure leadership approval:
- Identify key leaders who can provide continued approval for program implementation in subsequent years. Ideally, these leaders will be in positions with low turnover to ensure continuity, which can include:
- Create and share an All for Them Impact Report (a guide is provided below) to show leadership the program outcomes and secure program approval.
- Allocate funds and resources for continued program implementation: Use the Assess Organizational Capacity tool to understand the necessary resources for program implementation. Identify funding sources for continued program implementation by using the Evaluate Successes and Reduce Barriers tool below.
Sustaining the Program
Integrating All for Them into your organization’s usual practice can sustain the program for long-term viability.11 Below are recommendations for institutionalizing All for Them in your organization:
- Continue to nurture your program champion: A champion who can strongly advocate for program continuance is key. Furthermore, if the champion is in a mid to upper-level position, they can gain access to top organizational leadership for continued support.
TIP: Recognize the successes of your champion! Some ideas include:
- Integrate the program into existing workflows:
- Incorporate the program in onboarding and training practices
- Include program keys and their respective tasks into job descriptions and team responsibilities, particularly for school nurses and clinic program managers
Creating an Impact Report
The impact report should include data across the All for Them implementation activities conducted in your organization, including hard data (e.g., impact on your vaccine compliance rates) and process-oriented data (e.g., outreach activities, successes of program events). This report can keep your organizational leadership, partners, and other stakeholders apprised of the program’s positive impact on both your organization and families served and support the internal decision to sustain the program.12
TIP: Take the time to meet with key players who were involved in all levels of program implementation! Having conversations with these champions and staff members will help gain a deeper understanding of the ins and outs of what worked and what didn’t so you can improve the program on the next round.
Use data from the Vaccine Data Tracking and Analysis Log and the All for Them Planner to develop report content. Use the Vaccine Data Tracking and Analysis Log to compile data related to student clinic participation. Consider including the following data in the report:
- Number of clinics conducted
- Number of adolescents vaccinated
- Number of doses administered for each childhood and adolescent vaccine
- Number of HPV vaccines by dose type:
- Initiation doses (first in series)
- Interim doses (if on 3-dose series)
- Completion doses (final in series)
- HPV vaccination acceptance rate
- The percentage of parents who consented for their child to receive the HPV vaccine, of students who were due for the vaccine on the day of the clinic
- Consider including data, if available, for overall vaccination rates and HPV series initiation/completion rates in particular
- Number of school nurses or clinic/other staff who completed the CNE course on HPV vaccination (ask them to provide a certificate of completion to collect this information)
Review the program implementation process your team followed, which may be documented in your All for Them Planner. Use the information recorded in this planner to evaluate the extent to which your organization implemented the All for Them Keys and include the results in the report. Data from the planner that can be reported include:
- How consent packets and/or clinic awareness flyers were distributed
- How many HPV vaccine fact sheets were distributed
- How many HPV vaccine next-dose reminder cards were distributed
- Descriptions of outreach events and activities that were conducted, for example:
- Attending community and parent events
- Promoting the clinic during school pick-up and drop-off
- Leveraging districtwide communication channels to inform families about clinics
- Social media posts and their impact (if data are available)
- Lessons learned about how the program can be improved for the future
- NOTE: Your conversations with implementation staff will inform this component
Sharing the All for Them Impact Report
The report should be shared with your leadership team to prompt discussions about the program’s effectiveness and reach and to support decisions about future program implementation. Consider presenting the program’s success stories at a Board of Trustees or SHAC meeting. Share the impact report with your implementation partner to showcase the success of the partnership, which can support future collaboration and give them the opportunity to in turn share the program lessons with their own leaders.
IN CASE YOU MISSED IT:
Hear from previous champions on how they sustained All for Them in their organizations, including how reporting program impacts to their leadership supported continued program implementation.
TIP: It may be worthwhile to describe the leadership approval process within your organization in the report, which can help future All for Them champions lead the implementation process in the event of leadership or staff turnover.
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