UTH
Center for Health Care Data

Data Request

As the CHCD grows, so does our inventory of diverse datasets that supports research and population health initiatives. Datasets can be broken down into three major categories: 1) Claims data which includes Medicare, Medicaid, and Commercial data; 2) Electronic medical record data; and 3) Non-Medical Drivers of Health (NMDoH).

Our datasets consist of information from both national and state levels. Texas level data includes Medicaid, Medicare and NMDoH and more.

Data Request Process

We are committed to supporting your qualified research projects. Due to the sensitivity of our datasets, strict guidelines are in place for how data can be used and how requestors can gain access to data. Our legal agreements instruct, data cannot be used for commercial or competitive purposes.

Our staff can help guide you through the process of requesting data as well as other services such as analytics, data visuals, and reports.

How to Begin the Data Request Process

Submit a Data Request

Those who are interested in our data resources must complete our application process. For further details on each step, please review the “Data Request Guide.”

  • Submit a Data Request: Your request can include multiple services (data analysis, and data visualization support).

Data Request

  • Submit a Data Request

    Submit a Data Request

    Those who are interested in our data resources must complete our application process. For further details on each step, please review the “Data Request Guide.”

    • Submit a Data Request: Your request can include multiple services (data analysis, and data visualization support).

    Data Request

  • Complete Required Documentation

    Complete Required Documentation

    Once a Data Request passes an initial review of data use standards, our team will provide you with additional documentation to complete. You will complete the following:

    • Data Request Application: The application must include all pertinent attachments such as IRB approval and data extract form.
    • Data Use Agreement (DUA): The DUA(s) must be signed and submitted with the Data Request Application.
    • Data Access Fees: The fees will be calculated based on the project scope and the Center’s costs.
  • Review Documentation

    Review of Submitted Documents

    After all required documentation is submitted the CHCD will initiate the following:

    • Documentation Review: CHCD staff will review the application and all required documents. We will contact you to discuss the application status.
    • Application is approved to move forward: If the application is approved, we will work with you to identify data variables to meet the project’s needs and provide you with a budget for project costs. 
  • Launch Project

    Launch Project

    Once your project is approved, our staff will work with you to ensure the deliverables are met. 

    • Complete data extraction: Our staff will extract the data identified in your request. You will be given access to the data on a secure server. Analytics can be completed; however, data cannot be downloaded from our secure servers.
      • If your request includes data analysis support, our staff will prepare reports and/or tables and make them available to you.
    • Project close-out: After all data has been analyzed and deliverables met, your access to the secure servers will be removed. 
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