Texas Department of Insurance (TDI) requires all payors (as defined by the 28 Texas Administrative Code §21.504) are required to register for the TX-APCD. On July 11, 2022, the Center for Health Care Data (CHCD) notified all payors to begin the registration process.
Complete the Registration Form
Registration Process
- Email [email protected] the completed registration form.
- Allow two weeks for the processing of registration.
- Review the Data Submission Guide, Common Data Layout (CDL), and Technical Guide (links below).
- Register with the Texas Advanced Computing Center (TACC) to create a “TACC TX-APCD User Account” (instructions provided in section 4.0 of the Technical Guide).
- Prepare test submissions.
- Submit test files for review and approval.
- Receive approval from the CHCD to submit production files.
- Email [email protected] within 30 days of the following changes:
- Changes to the annual registration information.
- Changes to the individual contact information.
Extension and Exception Process
Payors are expected to adhere to the submission guidelines and schedules set by the CHCD. Extensions and/or exceptions may be granted under certain conditions at the Center's discretion.
Please use the following forms to submit a request. Exception requests must be submitted 30 calendar days before a compliance deadline. Extension requests may be submitted before the reporting date. The Center has 14 calendar days to consider requests.
- Extension Form: To request an extension to the deadline for a regular submission or for a resubmission of corrected data.
- Exception Form I Threshold Exception: To request an exception to specific data submission requirements under H.B. 2090 (87(R)).
Technical Guides
The goal of the TX-APCD is to have a standardized dataset across payors for public reporting and research. Our team has created the following guides to inform on required schedules, data file format, data collection procedures, and other details related to how payors may submit data. Texas APCD will be using modified version of the APCD-CDL Version 2.1 standard provided by the APCD Council. Common Data Layout © 2022 University of New Hampshire, NAHDO. Used with permission.
Data Protection and Privacy
The Center maintains CMS-certified data privacy controls and data security measures. Additionally, TACC, which serves as the data storage center for the TX-APCD, equally maintains the highest levels of data security and privacy as required by state and federal law.
When data is received, the CHCD removes personal identifiers from the data warehouse, replacing them with a unique member ID created within the master patient index (MPI). The MPI is designed to avoid duplicating individuals within the database across time, thus allowing for longitudinal analysis.
Public reporting of health care costs, utilization, and quality through the portal will not contain any information that may identify a patient, health care provider, health benefit plan, health benefit plan issuer, or another payor.
Forums and Work Groups
The TX-APCD team conducts a bi-monthly Submitter Forum on the 4th Tuesday of every other month (date and time may shift) to discuss relevant topics related to data file submission. The Submitter Forum invite is sent to all submitters on the contact list. If you are not on the list, and would like to receive the Submitter Forum invitations, please send a request via email to [email protected].
The Technical Work Group conducts a bi-monthly meeting on the 4th Tuesday of every other month (date and time may shift) that alternates with the bi-monthly Submitter Forum schedule. This is a small group of submitter/member volunteers that collaborate with the TX-APCD to address technical challenges, ensure data accuracy, and promote interoperability through collaboration and consensus building.
Please find information on past Submitter Forums and Technical Work Group sessions for reference linked below.
Submitter Forum Technical Work Group
Presentations & Q&A Agendas and Notes
11/18/2022 - Presentation | Q&A 02/27/2024 - Agenda | Notes
12/16/2022 - Presentation | Q&A 04/23/2024 - Agenda | Notes
01/20/2023 - Presentation | Q&A 08/27/2024 - Agenda | Notes
03/24/2023 - Presentation | Q&A 10/22/2024 - Agenda | Notes
04/21/2023 - Presentation | Q&A
05/19/2023 - Presentation | Q&A
06/16/2023 - Presentation | Q&A
07/21/2023 - Presentation | Q&A
09/26/2023 - Presentation | Q&A (none)
10/24/2023 - Presentation | Q&A
11/28/2023 - Presentation | Q&A
01/23/2024 - Presentation | Q&A
03/26/2024 - Presentation | Q&A
07/23/2024 - Presentation | Q&A
09/24/2024 - Presentation | Q&A
The Center for Health Care Data is located at The University of Texas Health Science Center at Houston (UTHealth Houston) School of Public Health